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TERMS AND CONDITIONS FOR
EXHIBITORS
Pakistan Publishers and Booksellers Association
LAHORE INTERNATIONAL BOOK FAIR (LIBF)
Expo Center Johar Town Lahore
Possession/Vacation of Stalls
Participants will be given possession of
the stand / stalls at 11 am one or two days
(as will be decided) before the starting
of Fair. The stands / stalls shall be vacated
latest by noon next day after closing of
the Fair, failing which the LIBF shall have
the right to remove the exhibits / material
at the risk and cost of the participant(s).
It shall be the responsibility of the participants
to remove all exhibits, tools and other
materials at the end the Fair and leave
the stalls in the same condition in which
these were allotted to them after making
payments of all or any extra facility taken
from the hall contractor.
Display and Sales of Books
There shall be no display and sale of pirated,
proscribed or objectionable books at the
Fair. The sales of foreign participant shall
be through their local agents, re-sellers,
partners and distributors. No local
exhibitor will be allowed to display the
name of any foreign publisher in
any form and in such a case the difference
between local and foreign stall charges
will be recovered. Failure to pay such amount
will give the right to LIBF management to
close the stall without any compensation
or refund. In case of any violation of these
or any rules LIBF management shall have
the right to close the stall without any
claim.
Encroachment of Passages etc.
No encroachment or extension in the passage
shall be allowed. Participants are therefore
advised to arrange the display within the
space allotted to them. No advertisement
material/banner/flex will be allowed to
be displayed outside the space provided
in the stall. Banners etc on the outside
railing of upper floor of the hall can only
be displayed with the approval of management
for which a standard size will be prescribed.
Any banner beyond the prescribed size and
without approval will be removed without
return.
Cleaning
While the LIBF will make arrangements to
carry out the general cleaning of the hall,
the participants shall be responsible for
the cleanliness and tidiness of the stand
/ stalls during the Fair days.
Book release functions, etc.
No participant will be permitted to have
any books released or any other such function
at his stall or anywhere else in the Fair
premises without prior written permission
of the LIBF. While seeking permission, participants
should give details, such as the nature
of the program, its duration, name of the
chief guest, etc.
Playing Audio/Video Cassettes
Participants playing audio or video equipment
at the stall should ensure that the level
of sound remains within the stall and does
not cause any annoyance to either neighboring
exhibitors or to visitors. The LCD/LED/screen
will not be placed outside the stall space
and that too with very low sound. The LIBF
management will be the sole judge as to
whether there is any annoyance to either
the participants or to the visiting public
and its decision to allow or close down
such activity shall be final.
Insurance
It will be the responsibility of the participants
to insure (if they so require) their exhibits
and stock against break-in, theft and damage
by fire and other natural calamities, during
transit to and from the exhibition halls
as well as the during the duration of the
Fair. The LIBF shall be entitled but not
obliged to inspect such policy before handing
over possession of the stands / stalls.
In such event the participants shall indemnify
the LIBF.
Security
While the LIBF management will make round
the clock security arrangements at the Fair
hall(s) during the Fair, the LIBF will not
be liable for any loss or damage to the
goods and property of the participants in
transit, storage or in exhibition during
the Fair. The participants are therefore
advised not to leave their stand / stalls
unattended during the Fair timings. The
participants, if they so desire, may make
security arrangements for their stalls during
the Fair timing but these must be first
approved by the LIBF management.
Entry
Participants will be allowed entry into
the Fair hall(s) 30 minutes before the Fair
opening time for the public and shall have
to vacate the halls by the closing time
every day. No goods or displays may be removed
during the Fair days without the written
permission of the LIBF management.
Cancellation
In the event of a natural disaster or circumstances
beyond control, or if circumstances so warrant,
the LIBF management reserves the right to
postpone, close, alter or cancel the Fair
without any claim. In case the Fair is cancelled
before the inauguration, rentals collected
shall be refunded after making the necessary
deductions upto 25% of expenses so incurred.
But no refund in any case will be made if
a participant wishes to withdraw from the
Fair after making a firm booking.
Any of the terms and conditions mentioned
above may be relaxed or modified or changed
at any time before or during the Fair at
the discretion of the LIBF management, whose
decision shall be final and binding. In
all such other matters not herein mentioned
the decision of LIBF management shall be
final.
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