TERMS AND CONDITIONS FOR EXHIBITORS

Pakistan Publishers and Booksellers Association

LAHORE INTERNATIONAL BOOK FAIR (LIBF)

FORTRESS EXPO CENTER, FORTRESS STADIAM, LAHORE 

Possession/Vacation of Stalls

Participants will be given possession of the stand / stalls at 11 am on 1st January 2008. The stands / stalls shall be vacated latest by midnight on 7th January 2008, failing which the LIFB shall have the right to remove the exhibits / material at the risk and cost of the participants.

It shall be the responsibility of the participants to remove all exhibits, tools and other materials at the end the Fair and leave the stalls in the same condition in which these were allotted to them.

Display and Sales of Books

There shall be no display and sale of pirated, proscribed or objectionable books at the Fair. The sales of foreign participant shall be through their local agents, resellers, partners and distributors. In case of any violation of these rules LIBF shall have the right to close the stall without any claim.

Encroachment of Passages

No encroachment or extension in the passage shall be allowed. Participants are therefore advised to arrange the display within the space allotted to them.

Cleaning

While the LIBF will make arrangements to carry out the general cleaning of the hall, the participants shall be responsible for the cleanliness and tidiness of the stand / stalls during the currency of the Fair.

Playing Audio/Video Cassettes

Participants playing audio or videocassettes at the stall should ensure that the level of sound does not cause any annoyance to either neighbouring participants or to visitors. The LIBF will be the sole judge as to whether there is any annoyance to either the participants or to the visiting public and its decision to allow or close down such activity shall be final.

Book release functions, etc.

No participant will be permitted to have any books released or any other such function at his stall or anywhere else in the Fair premises without prior written permission of the LIBF. While seeking permission, participants should give details, such as the nature of the programme, its duration, name of the chief guest, etc.

Insurance

It will be the responsibility of the participants to insure (if they so require) their exhibits and stock against break-in, theft and damage by fire and other natural calamities, during transit to and from the exhibition halls as well as the during the duration of the Fair. The LIFB shall be entitled but not obliged to inspect such policy before handing over possession of the stands / stalls. In such event the participants shall indemnify the LIBF.

Security

While the LIBF will make round the clock security arrangements at all the halls during the Fair, the LIBF will not be liable for any loss or damage to the goods and property of the participants in transit, storage or exhibition during the Fair. The participants are therefore advised not to leave their stand / stalls unattended during the Fair timings.

The participants, if they so desire, may make security arrangements of their stalls during the Fair timing through the security agent but this must be first approved by the LIFB.

Entry

Participants will be allowed entry into the halls not before 09.00 a.m. and shall have to vacate the halls by the closing time every day. No goods or displays may be removed during the Fair without the written permission of the LIBF management.

Cancellation

In the event of a natural disaster, or if circumstances so warrant, the LIFB reserves the right to postpone, close, alter or cancel the Fair without any claim. In case the Fair is cancelled before the inauguration, rentals collected shall be refunded after making the necessary deductions upto 25% of expenses so incurred. But no refund in any case will be made if a participant wishes to withdraw from the Fair after making a firm booking.

Any of the terms and conditions mentioned above may be relaxed or modified or changed at any time before or during the Fair at the discretion of the LIFB, whose decision will be final and binding. In matters not herein mentioned the decision of LIBF management shall be final.
 

For further inquiries please contact